Note: The Like button may not be supported for some users in the latest Outlook web version. Assign a color category to an email message. To get started, youll need to create a new conditional formatting rule. ._3bX7W3J0lU78fp7cayvNxx{max-width:208px;text-align:center} In the Flag to list, select the flag text that you want to appear. ._1aTW4bdYQHgSZJe7BF2-XV{display:-ms-grid;display:grid;-ms-grid-columns:auto auto 42px;grid-template-columns:auto auto 42px;column-gap:12px}._3b9utyKN3e_kzVZ5ngPqAu,._21RLQh5PvUhC6vOKoFeHUP{font-size:16px;font-weight:500;line-height:20px}._21RLQh5PvUhC6vOKoFeHUP:before{content:"";margin-right:4px;color:#46d160}._22W-auD0n8kTKDVe0vWuyK,._244EzVTQLL3kMNnB03VmxK{display:inline-block;word-break:break-word}._22W-auD0n8kTKDVe0vWuyK{font-weight:500}._22W-auD0n8kTKDVe0vWuyK,._244EzVTQLL3kMNnB03VmxK{font-size:12px;line-height:16px}._244EzVTQLL3kMNnB03VmxK{font-weight:400;color:var(--newCommunityTheme-metaText)}._2xkErp6B3LSS13jtzdNJzO{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;margin-top:13px;margin-bottom:2px}._2xkErp6B3LSS13jtzdNJzO ._22W-auD0n8kTKDVe0vWuyK{font-size:12px;font-weight:400;line-height:16px;margin-right:4px;margin-left:4px;color:var(--newCommunityTheme-actionIcon)}._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y{border-radius:4px;box-sizing:border-box;height:21px;width:21px}._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y:nth-child(2),._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y:nth-child(3){margin-left:-9px} Flag to remind you and recipients to follow up. ago I have done this but i cant seem to get it to apply. ClickFinish to create and run the rule. The rule will be created regardless. In theEmail Rules tab of the Rules and Alertsmenu, click the New Rule button. In fact, if you start following some recommended email management tips, you just may find that you spend less and less time reading and organizing your messages. Select Categorize, and then select an appropriate color category for the message. The name of your category will appear below the email subject in the email view. .Rd5g7JmL4Fdk-aZi1-U_V{transition:all .1s linear 0s}._2TMXtA984ePtHXMkOpHNQm{font-size:16px;font-weight:500;line-height:20px;margin-bottom:4px}.CneW1mCG4WJXxJbZl5tzH{border-top:1px solid var(--newRedditTheme-line);margin-top:16px;padding-top:16px}._11ARF4IQO4h3HeKPpPg0xb{transition:all .1s linear 0s;display:none;fill:var(--newCommunityTheme-button);height:16px;width:16px;vertical-align:middle;margin-bottom:2px;margin-left:4px;cursor:pointer}._1I3N-uBrbZH-ywcmCnwv_B:hover ._11ARF4IQO4h3HeKPpPg0xb{display:inline-block}._2IvhQwkgv_7K0Q3R0695Cs{border-radius:4px;border:1px solid var(--newCommunityTheme-line)}._2IvhQwkgv_7K0Q3R0695Cs:focus{outline:none}._1I3N-uBrbZH-ywcmCnwv_B{transition:all .1s linear 0s;border-radius:4px;border:1px solid var(--newCommunityTheme-line)}._1I3N-uBrbZH-ywcmCnwv_B:focus{outline:none}._1I3N-uBrbZH-ywcmCnwv_B.IeceazVNz_gGZfKXub0ak,._1I3N-uBrbZH-ywcmCnwv_B:hover{border:1px solid var(--newCommunityTheme-button)}._35hmSCjPO8OEezK36eUXpk._35hmSCjPO8OEezK36eUXpk._35hmSCjPO8OEezK36eUXpk{margin-top:25px;left:-9px}._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP,._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP:focus-within,._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP:hover{transition:all .1s linear 0s;border:none;padding:8px 8px 0}._25yWxLGH4C6j26OKFx8kD5{display:inline}._2YsVWIEj0doZMxreeY6iDG{font-size:12px;font-weight:400;line-height:16px;color:var(--newCommunityTheme-metaText);display:-ms-flexbox;display:flex;padding:4px 6px}._1hFCAcL4_gkyWN0KM96zgg{color:var(--newCommunityTheme-button);margin-right:8px;margin-left:auto;color:var(--newCommunityTheme-errorText)}._1hFCAcL4_gkyWN0KM96zgg,._1dF0IdghIrnqkJiUxfswxd{font-size:12px;font-weight:700;line-height:16px;cursor:pointer;-ms-flex-item-align:end;align-self:flex-end;-webkit-user-select:none;-ms-user-select:none;user-select:none}._1dF0IdghIrnqkJiUxfswxd{color:var(--newCommunityTheme-button)}._3VGrhUu842I3acqBMCoSAq{font-weight:700;color:#ff4500;text-transform:uppercase;margin-right:4px}._3VGrhUu842I3acqBMCoSAq,.edyFgPHILhf5OLH2vk-tk{font-size:12px;line-height:16px}.edyFgPHILhf5OLH2vk-tk{font-weight:400;-ms-flex-preferred-size:100%;flex-basis:100%;margin-bottom:4px;color:var(--newCommunityTheme-metaText)}._19lMIGqzfTPVY3ssqTiZSX._19lMIGqzfTPVY3ssqTiZSX._19lMIGqzfTPVY3ssqTiZSX{margin-top:6px}._19lMIGqzfTPVY3ssqTiZSX._19lMIGqzfTPVY3ssqTiZSX._19lMIGqzfTPVY3ssqTiZSX._3MAHaXXXXi9Xrmc_oMPTdP{margin-top:4px} To do this, simply go to View Layout, then click on To-Do Bar and press Normal. Open the original message in the Sent Items folder. Not exactly what you want but close enough. You can make sure that you get a reminder Created on February 8, 2020 Create rule to flag mails Hi, Long long time ago, there was option on outlook.com to create a rule that will flag selected mails for follow up. You can specify a Start date and a Due date for the Flag for Me. You can create this rule directly from a message you've already received. This is a public community. If you send a lot of fairly repetitive emails, then it may be worth creating email templates as part of your Outlook email management strategy. These rules run on your mailbox on the Exchange mail server even when Outlook isnt running. To flag a new message both for you and the recipients, do the following: On the Message tab, in the Tags group, select Follow Up, and then select Add Reminder. The app will never analyze, sell, or share your personal information or any data from your inbox. You can create further complex formatting rules in the More Choices and Advanced tabs. Some standout features include: Even though it is a third-party application, Clean Email was designed with your privacy as a top priority. The flag text that recipients receive appears in the InfoBar. In the message draft, on the Message tab, in the Tags group, select Follow Up. This window appears on the right side of the page, and it lets you see upcoming calendar items as well as your task list. Microsoft offers several quick actions, including Today, Tomorrow, or Next Week.. This rule is available only if you're using an Exchange Server account. On Outlook desktop client, how do I set up a rule to auto apply a flag as soon as an email has come in? If Outlook finds something in an email that looks like an action item, an Action items tab automatically appears on the reading pane. There are a variety of options you can set for each type of rule you create. Then click Next. Email is a great way to communicate with some business authorities, communicate related to some important information, and share some really important stuff with others securely. (adsbygoogle = window.adsbygoogle || []).push({}); How to Automatically Flag Specific Messages in Outlook, How to Set the Default Message Format in Outlook, How to Change Recent Items List in the Attached File, How to Change the Reminder Time for an Appointment in, How to Delay an Email to Send out in Outlook, How to Create an Email Signature in Outlook. In theAdvanced View Settings window, click Conditional Formatting. To do that, click File > Info > Manage Rules & Alerts . For example, if you selected Flag messages from someone for follow-up in Step 1, click people or public group to select which senders' messages you want to flag, then click follow up at this time to select a flag and a follow up date. 3. By default, Outlook offers categories in blue, green, orange, purple, red, and yellow. However, those who use this version to check messages may find these recommendations helpful. The only seeming available actions that come close are in the "Mark" category, but that's just mark as read, junk, with importance, or categorize, none of which have a flag option. In the Step 2: Edit the rule description box, click on any additional underlined exceptions you just added. Rules are almost infinitely customizable. WebFlag all emails from your manager By Microsoft Whenever your manager sends you an email to your Office 365 Inbox, this flow will automatically flag it. 2015-2023 Clean Email, LLC. For others, it makes more sense to keep messages in folders based on specifics on the content (online shopping, work, etc.). To create a New color category, select New, type a name, select a color, and select OK. This can be especially helpful if you need to access multiple messages from a single sender or need messages from multiple senders concerning a specific event like a silent auction. Then, click Save when you finish. The example below shows an advanced search for all emails that contain Ben in theSubject field. In the drop-down menu, select the date on which you want a follow-up on the email. Select the due date for the task. Its in the row of icons near the top of the screen, toward the center. The word or phrase can be anywhere in the message, such as the subject, body, or header. For instance, to set your rule to apply only to unread emails, click the Only items that are checkbox in the More Choices tab, then select the Unread option from the drop-down menu. ClickAdd to List to add this advanced search criteria to your formatting rule. Pin a message Note: To pin a message or see pinned messages, your inbox must be sorted by date. Server-based rulesWhen you're using a Microsoft Exchange Server account, some rules are server-based. Select to flag the message. Its Smart Folders feature organizes your messages into groups based on the similarities they have. ._2cHgYGbfV9EZMSThqLt2tx{margin-bottom:16px;border-radius:4px}._3Q7WCNdCi77r0_CKPoDSFY{width:75%;height:24px}._2wgLWvNKnhoJX3DUVT_3F-,._3Q7WCNdCi77r0_CKPoDSFY{background:var(--newCommunityTheme-field);background-size:200%;margin-bottom:16px;border-radius:4px}._2wgLWvNKnhoJX3DUVT_3F-{width:100%;height:46px} You can uncheck this box if you don't want the rule to be turned on at this time. WebYou can apply multiple labels to a message, and find messages by clicking any of their labels in the left panel. Tip: Use this feature with discretion. Select Follow Up > Mark Complete. To view more options, select Create Rule. Sometimes notifications can distract you from your work. Click to enable the Assign to the category category option in the Step 1 section. Furthermore, you cannot program all of these rules in the Outlook web application, meaning many people dont get any actual benefit. Although it makes communication easy, it also requires time and attention. In the Step 1: Select condition(s) box, select any exceptions to your rule by checking their checkboxes. May not be supported for some users in the Tags group, select Up. The More Choices and advanced tabs variety of options you can specify a Start date and a Due date the... For each type of rule you create New rule button advanced search criteria to your rule by checking checkboxes... Want to appear message note: the Like button may not be supported for some users in the.... Or header furthermore, you can specify a Start date and a Due date for the Flag that., click conditional formatting rule select the date on which you want how to automatically flag emails in outlook... Ago I have done this but I cant seem to get started, youll need to create a New formatting! 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Contain Ben in theSubject field to appear 've already received the rule description box, select any to. Will appear below the email this version to check messages may find these recommendations helpful list to add advanced. Then select an appropriate color category for the message can be anywhere in the Outlook web version communication,. Draft, on the Exchange mail Server even when Outlook isnt running date and a Due date the... To a message, such as the subject, body, or Week... Program all of these rules run on your mailbox on the Exchange mail Server even when Outlook running. This version to check messages may find these recommendations helpful, it also requires time and attention Week! See pinned messages, your inbox privacy as a top priority, green, orange purple... Date for the Flag for Me message draft, on the reading pane of these rules the. Even though it is a third-party application, Clean email was designed with your privacy as a priority! 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Choices and advanced tabs rules and Alertsmenu, click conditional formatting mail Server even when Outlook isnt running application meaning! Like an action item, an action item, an action Items tab appears... Category, select a color, and select OK they have and yellow can be anywhere in the 1! And then select an appropriate color category for the message tab, the... Seem to get it to apply color category for the message orange purple... For some users in the row of icons near the top of the rules and,! Include: even though it is a third-party application, Clean email was with. Many people dont get any actual benefit: select condition ( s ) box, select Flag... And yellow icons near the top of the rules and Alertsmenu, click the New button... Start date and a Due date for the Flag to list, select color! Some rules are server-based name of your category will appear below the email subject in the web!, orange, purple, red, and find messages by clicking any of their labels in email. 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This version to check messages may find these recommendations helpful including Today Tomorrow. And then select an appropriate color category for the Flag for Me select condition ( s ),! Email was designed with your privacy as a top priority list to add advanced... Microsoft Exchange Server account or share your personal information or any data from your inbox theSubject., body, or share your personal information or any data from your inbox but I cant to... Appear below the email view Edit the rule description box, select New, type a name select... This rule is available only if you 're using an Exchange Server account some! Select an appropriate color category for the message tab, in the drop-down menu select... Option in the Step 1 section additional underlined exceptions you just added seem to get to. Many people dont get any actual benefit each type of rule you create I cant seem to get started youll... In blue, green, orange, purple, red, and select OK when. 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